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10 G-Suite tips to go Paperless – Business Automation & Digitization

Business Automation and Digitization is the need of the hour for any business to achieve high productivity and efficiency. Google has made the digitization possible at a cost-effective price with its online business automation tool, GSuite. Let’s find out how:

Over the years of training 6000+ students including both Business Owners and Professionals on the power of G-Suite and its applications, I always get impressed with the features that G-suite has to offer. Nowadays, everybody is going online with all the business-related tasks right from assigning tasks to employees, managing their work to seeking permissions, etc. which is the high time for all of us to go Paperless.

Today, I am sharing the top 7 tips which will help you go paperless with the help of G-suite and its applications-

  • Tip # 1 - Google forms for surveys or questionnaires

Easily create and distribute google forms for event responses, feedback, signups, and more, in just minutes.

After you send out a form, you get responses in real-time. You can use summaries and charts in Forms to explore your results.
Easily create a form using FORM.NEW

Let’s have some examples:

    • Client/Vendor Registration
    • BNI Registration forms
    • Any type of survey
    • Client’s feedback collection form
    • Employee hiring quiz
    • Customer inquiry form
    • Request a call back form


  • Tip # 2 – Google Calendar to track important schedules and deadlines

#1 way to stay Productive is optimum use of time. This can easily be done by planning your time well in advance.

Use Google Calendar to schedule your time in advance and share event time details with your team.

The tool, I am sharing will help you and your team plan your next strategic moves a week in advance.


  • Tip # 3 - Google Groups

Need to share announcements, upcoming events, or the latest project developments with your team? 

Use Google Groups to create a mailing list that works like a virtual bulletin board and reaches everyone’s inboxes at once.

  • Tip # 4 - Google Sites

Now everyone in your organization, no matter where they’re located—can stay up to date with the latest resources. Keeping track of resources can be time-consuming, especially if you’re managing teams across the globe. Keep all of your assets in one place with Sites. Also, sites can be used to create a webpage with all of your onboarding and training resources so people can easily find important reference materials in one place.

  • Tip # 5 - Google Meet

While working remotely you want to stay connected with your teams. Use Google Meet to conduct virtual meetings, training, and the group even learning sessions across the globe to save time and travel costs. When you have a distributed workforce that needs timely training, guidance on effective working Google Meet can emerge as a problem solver to reduce onsite training costs and printing materials. 

  • Tip # 6 - Google Slides

Getting input on your work can be difficult with large teams and multiple printed drafts for reviews and sharing. Create your files in DocsSheets, and Slides online, then share them with team members and stakeholders to receive targeted suggestions.

  • Tip # 7 - Google Drive

Store, access, and share your files in one secure place

Drive uses Google AI to predict and surface what’s important for you in real-time. Drive recognizes important content, collaborators, and events, using features like Quick Access and ML-based search enhancements to connect each user with files that may require attention.

Use less of your PC/Mac disk space & stream directly from the cloud.
One place for all Google files (Google sheets, Google forms, Google docs, Google slides).
Access from anywhere (Mobile/PC/Browser).

  • Tip # 8 - Google Sheets

Want to create a project plan and share with your team?

Create a new spreadsheet and edit it with others at the same time — from your computer, phone or tablet. Google Sheets supports more than 400 spreadsheet functions that can be used to create formulas that manipulate data, calculate numbers, and generate strings.

  • Tip # 9 - Google Docs

Start writing your new blog or document with Google Docs.

More than letters and words. Google Docs brings your documents to life with smart editing and styling tools to help you easily format text and paragraphs. Multiple people can edit a document at the same time.

  • Tip # 10 - Google Keep Notes

Quickly capture what's on your mind and get a reminder later at the right place or time.

Capture inspiration and to-dos effortlessly. Add notes, lists, and photos to Google Keep. You can share notes with teammates and set reminders. Speak a voice memo on the go and have it automatically transcribed.

It is one of the simplest and best free note-taking apps on mobile. It's available on Android, iOS, and through your web browser.

Watch a Tutorial on GSuite: Introduction to GSuite by Kewal Kishan – Technology Coach

On implementing these 10 tips to your business you can see the guaranteed results on Productivity Rate & Team Efficiency.

Enroll today for my free masterclass today to get insights on Business Automation using G-suite for your Business.

Join me for a 2-hour live session -

"How to put your operations on autopilot using Google Apps to manage your business working only 1 hour/day"

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